What about Project and Publisher? You can either learn the ribbon or use Addintools Classic menus. These only include support for Word, Excel and Powerpoint. Working on a small screen like a netbook or just finding that the new ribbon is taking up too much valuable space?
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Double click on the active tab to make it appear and disappear, and stay that way until you do this again. When going migrating to Office , Office or Office and related products, including these products can minimize the short term costs usually associated with decreased productivity, training and support, at least once you know where to find the Office Menu ribbon and how to get back to it if it happens to change on you. However there will always be two types of users who will require more support and possibly even training: those whose MS Office skills were weak in the first place and power users who like to take advantage of advanced features.
If you aren't aware by now, Microsoft changed the file format starting in Office Using the Microsoft Office Compatibility Pack , Office , Office and Office and maybe even Office 97 users can still open files created in newer versions of Office. Of course some of the new features may not come through but for the most part, it works very well. Note that it does include not support for templates created in newer versions of Office. Unfortunately when it comes to Visio , files go through a conversion when they are first opened in Visio so you can't go back.
This might be important to you if you tend to take Visio files from the office to work at home in Visio If you are a consultant, you might need to work in Visio for some clients and for others. If you are using Windows 7, you should be able to install a second version of MS Office or Visio on the same computer by installing the alternate version in a Windows XP Mode virtual computer. Be sure to check the Microsoft license agreement so that you can eventually move it if you install in the virtual computer. When you drag a shape from the Shapes window onto your drawing page, the original shape remains on the stencil.
That original is called a master shape. The shape that you put on your drawing is a copy — also called an instance — of that master. You can drag as many instances of the same shape onto your drawing as you want. Instead of static pictures, you can create data-connected Visio diagrams that display data, are easy to refresh, and dramatically increase your productivity. You can use the wide variety of diagram templates and stencils in Visio to understand, act on, and share information about organizational systems, resources, and processes throughout your enterprise. The round handle located above a selected shape is called a rotation handle.
Drag it right or left to rotate the shape. The connection arrows help you easily connect shapes to one another, as you saw in the previous section. You can use the square selection handles to change the height and width of your shape. Click and drag a selection handle on the corner of a shape to enlarge the shape without changing its proportions, or click and drag a selection handle on the side of a shape to make the shape taller or wider. You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panes , and then click Shape Data.
With Visio Professional Edition, you can also import data from an external data source. Data is not displayed in the drawing by default. If you want to display the data for lots of shapes at once, you can use a feature called data graphics, also on the Data tab. The following illustration shows the data for two trees at once.
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Many Visio shapes have special behavior that you can find by stretching, right-clicking, or moving the yellow control handle on the shape. For example, you can stretch a People shape to show more people, or stretch the Growing flower shape to indicate growth. The shapes automatically connect to show the hierarchy. In the Shapes window, select a shape and drag it onto the canvas. Hold your mouse over one of the arrows and a mini toolbar appears with the top four shapes in the Quick Shapes area.
Select the shape you want and it'll automatically connect to the arrow you selected. You can also drag all your shapes onto the canvas. Then hold the mouse over a shape until the arrows appear. Then grab an arrow and drag it to a shape you want to connect to. If you're using the Visio desktop app, you can also drag a new shape directly from the Shapes window to an existing shape's arrows and connect them automatically.
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Now it's time to add details to your diagram by adding text. For more details about working with text, see Add, edit, move, or rotate text on shapes and Add text to a page. Type your text. When you start typing, Visio switches the selected shape to text editing mode. Add text to a connector the same way.
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Click and drag it up, down, or beside the connector. Click Design and then click Backgrounds. Your diagram gets a new background, and, a new background page called VBackground This page you can see in the page tabs along the bottom of the canvas. At the bottom of the diagramming area, click the VBackground-1 tab. To edit other text in the border, first select the entire border, and then click the text you want to change and start typing. You may have to click more than once to get the text selected.
Click Page-1 in the lower-right corner of the page to return to the drawing. On the Design tab, hover the mouse pointer over the various themes. To see other available themes, click More. Add text to shapes and connectors. Open Visio on the web. Select Create under the template you want, or select Create under Basic Diagram to start from scratch. To create your diagram, you drag shapes from the stencil in the Shapes pane to the canvas and connect them. There are several ways to connect shapes, but the simplest way is by auto-connecting them..
For more details about working with text, see Add and format text in Visio for the web. Drag a shape from the Shapes window and drop it on the page. Leave the mouse pointer over the shape until four arrows appear around the sides. These are AutoConnect arrows, which give you several ways to automatically connect shapes. Hold the mouse pointer over one of the arrows and a mini toolbar appears, holding the top four shapes in the Quick Shapes area. Move the pointer over each to see a preview of that shape on your diagram. Click the one that you want, and that shape appears with a connector between it and your first shape.
Drag a shape from the Shapes window and hold it over a shape on the page until the arrows appear, then drop the shape on top of one of the arrows. Hold the pointer over a shape until the arrows appear, then grab an arrow, drag it to a shape you want to connect to, and drop it in the middle of the second shape. Click a shape once and start typing. Select a shape that has text. Click Home and use tools in the Font and Paragraph groups to format the text. Click one of the background designs. Now look down at the bottom of Visio, just under the drawing page.
There are two tabs: Page-1 and VBackground Page-1 is the page with the shapes on it, and VBackground-1 is a background page you just added. Click VBackground-1 to see just the background page, and then click Page-1 to go back to the diagram. Click one of the options to add it to the diagram. Notice the border and title are added to the background page, so if you want to add the title, click the tab for the background page.
Now click Title once and start typing. The title changes to your new text. On the Design tab, in the Themes group, move the pointer slowly over the different themes. Each theme adds different colors and effects to the diagram. Click the one you want to apply. Visio allows you to apply built-in templates, to apply your own custom templates, and to search from a variety of templates available on Office.
To use one of the built-in templates, under Template Categories , click the category that you want, and then click the template that you want and click Create. To use your own template that you previously created, under Other Ways to Get Started , click New from existing , navigate to the file that you want and click Create New.
To find a template on Office. To search for templates on Office. In the Search Office. If you have just opened Visio, proceed to the next step. When the diagram template opens, most of the space is taken up with a blank diagramming page. Along the side is the Shapes window, which contains several stencils full of shapes.
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The stencils are identified by title bars at the top of the Shapes window; you might need to scroll the title bar pane to see them all. When you click a stencil title bar, the shapes appear in the pane below. Click the File tab, and then click Open. In the left pane of the Open dialog box, click the drive or folder that contains the drawing.
In the right pane of the Open dialog box, open the folder that contains the drawing that you want. You can save your diagram as a standard Visio file that you can share with other people who have Visio. In addition, there are many different formats that you can save your diagram in directly from the Save As dialog box. Click Save As , and then select a format in the Save as type list. Image files and other resource files are saved in a subfolder of the location where you save the HTM file. From the Shapes window, click and hold the shape that you want. For more information about how to add shapes, see Use the Shapes window to organize and find shapes and Find more shapes and stencils.
To add a shape to the drawing page so that it is automatically connected when it is added to the page, do the following:. Hold your pointer over the shape that is already on the page. Notice that small blue arrows appear on the four sides of the shape. These are AutoConnect arrows that you can use to connect shapes.
A mini toolbar that contains four shapes appears, and a preview shape might also appear on the page. As you move the pointer over the shapes in the mini toolbar, previews of the shapes appear. The shapes on the toolbar are the top four shapes from the Quick Shapes area.
To automatically connect two shapes when you drag the second shape onto the page, do the following:. Drag a second shape onto the drawing page and hold it so it covers the first shape, but do not drop it yet. Notice that the AutoConnect arrows appear.